How to Host an Event: 5 Key Tips For Success
Everyone loves the idea of throwing a knock-out event. Although, hosting an event can make you feel like you got hit by a ton of bricks! People don’t realize how much stress and hard work it can be until they’re too far in. We’re here to help you “plan before the plan” to assure your event is less stressful than it can end up being! Here are 5 helpful tips and tricks for your next hosting event.
1. Give Yourself Some Time
Let your contacts know in advance. Send out ‘Save the Date’ emails/invitations to make sure they are aware of what’s to come and mark it on their calendars. It’s important to start as far in advance as possible when planning an event. This gives your guests time to RSVP and avoids cramming too many last minute details. Early party planners have an easier time booking the best venues as well as catering and entertainment companies. The people who wait too long to confirm these details will miss out on hosting their desired event experience.
2. Create Buzz
If your hosting a work or corporate event and you’re worried about low attendance, make your event sound compelling. Entice your contacts to attend with surprise guest speakers or prizes and gift baskets. Don’t forget to send out a press release and use social media outlets to get the word out as well. Social media is the best way to get the word out about your event. Start a page for your event, and add more details leading up towards the date. This keeps the guests reminded and excited for your upcoming event.
3. Plan For Walk-Ins
Eliminate as much stress as possible by planning ahead. Think of worst case scenarios and plan for them. What if more people show up than planned? Assume more than your RSVPs will attend so you won’t be under-stocked. Nothing makes guests more annoyed than not enough food, drinks or seats for everyone.
4. Make It Convenient
There’s a lot that goes into selecting a venue. You need one with the right technology, one that matches your budget, and one with the proper capacity. More important, however, is choosing one that’s located in the right spot. It’s important to have your event at a convenient time of year, week, day and location for your target group. Also make sure to have easy parking and that your venue can comfortably hold your expected attendees.
5. Ask For Help
There’s no need to hold all the weight of your event on your own shoulders! If you don’t feel comfortable asking a friend or family member for assistance with your planning, there are tons of businesses that special in party planning. Whether it’s a catering company, or a professional decorater, there are professionals willing to help. If you’re the type who likes to be fully in control of your event, then you can still hire a set-up/clean-up crew! Remember to enjoy what you’ve planned for.
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